Start by adding Visual Office to your Slack workspace to start a 14 day trial. Please carefully read through the permissions requested - we have
requested the minimum possible to get the app working with detailed reasons if you expand the scopes on the install screen.
At this point, no one besides you has access to Visual Office.
After installation, you'll receive a direct message from Visual Office with setup instructions. The first step is to create floors for your team.
Click Visual Office in the Slack sidebar, then click the 'Edit..' button. From there, create as many floors as you need, keeping in mind that each floor has a max occupancy of 6 desks.
Back on the Visual Office app home, click the 'Edit..' button again, just like in step 2. From there tap the 'Assign desk..' button.
Assigning a desk will assign your teammate to a desk on the floor you specify and prompt them to authorize Visual Office.
Note: Only you, the installing user, have access to editing the floor plan and assigning desks.
Visual Office provides a way for your team to update their status, dnd settings, and Visual Office location all at once.
Due to how Slack permissions once, everyone who receives a desk will need to give Visual Office permission to update their profile.
Once your teammate grants Visual Office access, they are fully setup!
If you ever need to revoke access to Visual Office you can do so in the same Floor Plan Editor we've been using above.
Revoking a desk will will reduce your billed desk count by 1 and the teammate will lose access to Visual Office.
Touring the office
On the Visual Office app home, you will see a visual representation of your office at the bottom of the screen.
Use the drop down to navigate between floors to see who is where.
The Cafeteria, containing the Lunch Room and Break Room are meant for social gatherings.
Use the status update button on the Visual Office app home to move yourself into the room. When you enter the room, you'll be added to a private channel managed by Visual Office where you can chat with co-workers without fear of pinging the whole team.
Once you leave a room, you are automatically removed from the room's channel.
On the Visual Office app home, click the 'Update...' button under the 'Status & Location' section.
Use this screen to move yourself to your desk and turn on do not disturb to protect your focus time.
The daily checkin
If your team's floor is setup for daily standups, you'll receive a message from Visual Office,
at some point in your morning (messages are sent according to your local time + the floor config).
Click the button in the message to fill out the daily questions. If you need to edit your questions, you can click the button and fill out your answers again.
I am always available to answer questions. You can reach me at firstname.lastname@example.org